Project Background
Support to the education sector is one of the pillars of the European Union (EU) support to the Republic of Sierra Leone. Given very fundamental disruptions in the development of the country caused by the periods of civil war and the epidemic (Ebola) crises, there is a fundamental need to accelerated support for the rebuilding of the education sector and making basic Education “For All” a reality. The EU support programme is featuring a sector-wide approach, covering the range from primary to secondary and vocational education in four districts, Bo in the south, Bombali and Port Loko in the north and Kenema in the east.
The overall objective of the European Union (EU) funded programme, Support to the Education Sector in Sierra Leone, is to provide equitable access to high quality learning for children at the basic education level in Sierra Leone, and to ensure that this is aligned with national education policies and targets. The Terms of Reference (TOR) specifying the scope of the Technical Assistance support a shift from an emergency, ad-hoc driven systems towards a more institutionalized approach that has recourse to evidence-based planning and seek to strengthen institution building at central and district level, as well as key sector players, the Teaching Service Commission (TSC) and the Teacher Training Colleges (TTCs).
No.1 – Job Title: Development Partners Coordination Desk Officer
Project Name: Support to the Education Sector in Sierra Leone
Contract Duration: The contract shall last for duration of one year and is renewable subject to satisfactory performance.
Job Summary – To support the Ministry of Education, Science and Technology in strengthen its development partner coordination function, in order to coordinate the activities of development partner in Education Sector in particular, those development partners supporting the implementation of the 2018-2020 Education Sector Plan.
Reporting – The Development Partners Coordination Desk Officer will report directly to the Change Unit Consultant. He/she will participate in the programme-wide development planning in coordination with NGO Desk and other department staff.
Tasks and Responsibilities
Under the guidance of the Change Unit Consultant, the Development Partners Coordination Desk Officer shall have the following duties and responsibilities:
¢ Support the alignment of Development/Donor, partner intervention with that of the 2018-2020 Education Sector Plan
¢ Facilitate Bi-monthly Education Development Partner Coordination Meetings
¢ Design questionnaires and data processing tools for obtaining all Partner/donor resources and interventions that are specifically mentioned in the 2018-2020 Education Sector Implementation Plan (ESIP)
¢ Provide substantive support to the Office of the Permanent Secretary and the Head-change Unit on broader co-ordination of development partner support that are directly linked to all interventions of the 2018-2020 ESIP
¢ Work closely with NGO Desk Officer in MEST to obtain information on registration of partners in line with established MEST guidelines
¢ Provide substantive support to the Change Unit of MEST in coordination and implementation of the 2018-2020 ESP activities
¢ Participate in routine field visit with M&E and NGO Desk Officer to help assess the support provided by the education development partners.
¢ Provide technical support to the Change Unit in MEST in the facilitation of resource mobilization activities
¢ Facilitate the annual Joint Education Sector Review Process
¢ Obtain and make available information on activities/interventions of all development/ donor partners working in/providing support to education in Sierra Leone through MEST endorsed information platforms
¢ Attending meetings involving MEST and Development/ donor Partner
¢ Request Reports from partners on planned, new and ongoing activities/interventions on behalf of MEST with which a partner is actively working.
¢ Perform any additional tasks as requested by the Imprest Administrator
Additional Responsibilities
Perform any additional tasks as requested by the Imprest Administrator
Experience and Education
- Advance Degree in Social Science and or Education
- Sound and relevant coordination experience of Education Sector Plan implementation
- Ability to manage development oriented data, conduct research and assess research reports
- Advance knowledge of basic Office Programme (i.e. Open Office, MS Officer, Access, Excel, Power Point and work, Blog Design, SPSS)
- Excellent knowledge or modern communication technology (i.e. email, Skype, chat)
Computer Skills:
” Advance knowledge of basic Office Programme (i.e. Open Office, MS Office, Access, Excel, Power Point and Word, Blog Design, SPSS)
Core Competencies
- Can think analytically. Applicant must be able to identify issues and pattern in complex situations, plan independently
- Can thin flexible – Applicant must be able to adopt to situations, consolidate different views and adjust approaches
iii. Can manage resources – Applicant must be able to make decisions aimed at improving processes and performance
- Can work in and with teams- Applicant should be able to foster a collaborative environment and drive in all directions
- Can align with organizational standards- Applicant must show integrity and act in compliance with organizational needs and is diplomatic i.e. can understand others
Travel
– Suitable Candidate must be willing to do extensive in country travel within the four programme sites at short notices
No.2 – Job Title: Development Partners Coordination Desk Assistant
Project Name: Support to the Education Sector in Sierra Leone
Contract Duration: The contract shall last for duration of one year and is renewable subject to satisfactory
performance.
Job Summary – To support the Ministry of Education, Science and Technology in strengthen its development partner coordination function, in order to coordinate the activities of development partner in Education Sector in particular, those development partners supporting the implementation of the 2018-2020 Education Sector Plan.
Reporting – The Development Partners Coordination Desk Assistant will report directly to the Change Unit Consultant. He/she will participate in the programme-wide development planning in coordination with NGO Desk and other department staff.
Tasks and Responsibilities
Under the guidance of the Change Unit Consultant, the Development Partners Coordination Desk Assistant shall have the following duties and responsibilities:
¢ Support the alignment of Development/Donor, partner intervention with that of the 2018-2020 Education Sector Plan
¢ Facilitate Bi-monthly Education Development Partner Coordination Meetings
¢ Assist in designing questionnaires and data processing tools for obtaining all Partner/donor resources and interventions that are specifically mentioned in the 2018-2020 Education Sector Implementation Plan (ESIP)
¢ Assist in supporting the Office of the Permanent Secretary and the Head-change Unit on broader co-ordination of development partner support that are directly linked to all interventions of the 2018-2020 ESIP
¢ Work closely with NGO Desk Officer in MEST to obtain information on registration of partners in line with established MEST guidelines
¢ Assist in supporting the Change Unit of MEST in coordination and implementation of the 2018-2020 ESP activities
¢ Participate in routine field visit with M&E and NGO Desk Officer to help assess the support provided by the education development partners.
¢ Provide technical support to the Change Unit in MEST in the facilitation of resource mobilization activities
¢ Facilitate the annual Joint Education Sector Review Process
¢ Obtain and make available information on activities/interventions of all development/ donor partners working in/providing support to education in Sierra Leone through MEST endorsed information platforms
¢ Participate in meetings involving MEST and Development/ donor Partner
¢ Perform any additional tasks as requested by the Imprest Administrator
Additional Responsibilities
Perform any additional tasks as requested by the Imprest Administrator
Experience and Education
- Bachelor Degree in Social Science and or Education
- Sound coordination experience of Education Sector Plan implementation
- Ability to manage development oriented data, conduct research and assess research reports
- Knowledge of basic Office Programme (i.e. Open Office, MS Officer, Access, Excel, Power Point and work, Blog Design, SPSS)
- Excellent knowledge or modern communication technology (i.e. email, Skype, chat)
Computer Skills:
” Advance knowledge of basic Office Programme (i.e. Open Office, MS Office, Access, Excel, Power Point and Word, Blog Design, SPSS)
Core Competencies
- Can think analytically. Applicant must be able to identify issues and pattern in complex situations, plan independently
vii. Can thin flexible – Applicant must be able to adopt to situations, consolidate different views and adjust approaches
viii. Can manage resources – Applicant must be able to make decisions aimed at improving processes and performance
- Can work in and with teams- Applicant should be able to foster a collaborative environment and drive in all directions
- Can align with organizational standards- Applicant must show integrity and act in compliance with organizational needs and is diplomatic i.e. can understand others
Travel
– Suitable Candidate must be willing to do extensive in country travel within the four programme sites at short notices
No.3 – Job Title: Programme Monitoring and Evaluation Officer (M&E)
Project Name: Support to the Education Sector in Sierra Leone
Contract Duration: The contract shall last for duration of one year and is renewable subject to satisfactory
performance.
Purpose of the Position – The primary responsibility of the Monitoring and Evaluation Officer will be to design appropriate, effective, measurable approaches to consistently and effectively monitor the implementation and evaluate the impact of the Support to the Education Sector programme activities among target populations.
Reporting – Reporting to the Imprest Administrator, this position requires strong leadership, management, communication and capacity building skills. The M&E Officer will demonstrate team work and sensitivity towards the local cultural norms and practices. He/she will participate in the programme-wide development planning in coordination with the Imprest Administrator and other department staff.
Tasks and Responsibilities
Under the guidance of the Imprest Administrator, the M&E Officer shall have the following responsibilities:
¢ Ensure that an effective and participatory M&E system for the Programme is established by developing the overall framework for the attainment of the four specific objectives of the Programme.
¢ Develop and strengthen monitoring, evaluation and feedback tools / systems including data collection template, train and organize staff of key sectors (TSC and TTC) and oversee the efficient collection, analysis and reporting to reflect programme performance indicators in collaboration with partners and other staff.
¢ Participate in regular project reviews to ascertain compliance with implementation strategic plans.
¢ Provide advice expertise and practical support on impact assessment, participatory planning and monitoring methodologies and, leadership in the conduct of routine project impact assessment to inform donors, government and other stakeholders about the change the project is achieving in the education sector.
¢ Participate and provide guidance in the conduct of annual peer reviews to assess effectiveness of implementation strategies and resource use.
¢ Actively promote shared learning within MEST and provide support to knowledge sharing initiatives and plans
¢ Oversee and ensure project implementation processes are in compliance with donor policies and procedures such as environmental safeguards
¢ Work closely with Technical Assistance team and Programme Partners, (NAO & EU & MEST)
¢ Assist in development and elaboration of the Programme Operational Plan, particularly in the areas of the monitoring mechanisms
¢ Undertake regular field visits to support programme implementation and provide timely recommendation for modification of implementation plans
¢ Train staff and partners on the use of sound and latest modules on M&E
Additional Responsibilities
Perform additional tasks as requested by the Imprest Administrator
Experience and Education
- Advance Degree in Social Science and or Education
- Sound M&E experience in development cooperation skills
Computer Skills:
” Advance knowledge of basic Office Programme (i.e. Open Office, MS Office, Access, Excel, Power Point and Word, Blog Design, SPSS)
” Excellent knowledge or modern communication technology (i.e. email, Skype Chat)
Essential Skills
¢ possess initiative and the ability to work independently and as part of a team
¢ ability to write in professional and technical manner, make effective presentations with regard to project to top management, public groups and other stakeholders
¢ proficiency in English required: excellent writing skills a must
¢ should be proficient in the use of computer, especially with Microsoft Office software such as Word, Excel
¢ must possess good interpersonal skills
¢ be able to handle a heavy workload, while under time pressure
¢ have the flexibility to react quickly and appropriately to challenging situations
¢ be able to adopt to varied work situations and conditions
¢ must possess the ability to define problems, collect data, establish facts and draw valid conclusions
¢ ability to interpret an extensive variety of information and deal with several abstract and/or concrete variables
Travel
– willing to do extensive in country travel within the four programme sites at short notices
No.4 – Job Title: Accounting Assistant
Project Name: Support to the Education Sector in Sierra Leone
Contract Duration: The contract shall last for duration of one year and is renewable subject to satisfactory performance.
Job Summary – The Accounting Assistant will keep financial records, prepare reports and update financial information. The Accounting Assistant must be familiar with accounting procedures and should have experience with accounting software programmes. The ideal candidate should be able to process business transactions, handle accounts payable and receivable, expense reports, receipts and other financial matters. Proven accounting experience required.
Reporting – The Accounting Assistant will report directly to the Imprest Administrator. He/she will participate in the programme-wide development planning in coordination with the Imprest Accounting Officer and other department staff.
Tasks and Responsibilities
Under the guidance of the Imprest Accounting Officer, the Accounting Officer shall have the following duties and responsibilities:
¢ financial records up- to- date
¢ processing business transactions
¢ handling bookkeeping and following accounting best practices
¢ fact-checking invoices for payment and processing
¢ maintaining sales ledger and general ledger
¢ preparing and approving POs
¢ monitoring vendor statements, wire transfer requests, and other transactions
¢ assisting Imprest Accounting Officer with audits, forecasts, and other planning
¢ posting customer cheques, vendors payments, and other payments
¢ correcting and modifying inaccurate files and records
¢ assisting in account analysis and account coding
¢ reconciling account balances
¢ filing, mailing, and other duties as needed
Additional Responsibilities
Perform any additional tasks as requested by the Imprest Accounting Officer
Experience and Education
- Bachelor’s degree in Accounting, Finance, Business with emphasis in Accounting.
- Member of the ACCA or CPA preferred.
- Two to three years of proven accounting/bookkeeping experience
Computer Skills:
” Advance knowledge of basic Office Programme (i.e. Open Office, MS Office, Access, Excel, Power Point and Word, Blog Design, SPSS)
Essential Skills
¢ possess initiative and the ability to work as part of a team
¢ strong aptitude for numbers, spreadsheets, and financial reports
¢ proficiency in English required: excellent writing skills a must
¢ must possess good interpersonal skills
¢ Knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations and Generally Accepted Accounting Principles (GAAP)
¢ pays strict attention to detail
¢ Ability to multi-task
Travel
– Suitable Candidate must be willing to do extensive in country travel within the four programme sites at short notices
No.5 – Job Title: Office Assistant
Project Name: Support to the Education Sector in Sierra Leone
Contract Duration: The contract shall last for duration of one year and is renewable subject to satisfactory performance.
Reporting – The Office Assistant will report directly to the Imprest Administrator. He/she will participate in the programme-wide development planning in coordination with the Imprest Accounting Officer and other department staff.
Tasks & Responsibilities:
¢ To serve as secretary to the Programme Coordinating &Compliance Unit (PCCU) and render all other secretarial services required for the smooth operation of the PCCU.
¢ Ensure all correspondences/documents are dispatched without any delay
¢ To issue out office supplies to PCCU staff follow proper procedures
¢ Ensure all records and files are kept properly and produced whenever required
¢ Receive public and client and direct them to the correct staff member
¢ Coordinate messenger and courier services
¢ Receives, sort and distribute incoming mails
¢ Monitor and maintain office supplies
¢ Assist with event planning and implementation
¢ Co-ordinate or organize appointments and meetings
¢ Serves as secretary at PCCU meetings
¢ Prepare drafts minutes, routine letters, retrieves information when required
¢ Type documents, report and correspondence
¢ Maintain office filing and storage systems
¢ Update for maintain database of the office
Additional Responsibilities
Perform any additional tasks as requested by the Imprest Administrator
Education and Experience
- High School Diploma or Certificate
- Business College Training and advantage
- Provision Office experience
- Complete such skills including MS Office, Excel or equivalent
- Internets skills including use of emails, group messaging and data
- At least 3-5 years’ work experience
Key Competencies
” Organization and planning skills
” Work management and prioritizing skills
” Verbal and written communication skills
” Problem solving ability
” Accuracy
” Flexibility
” Integrity and reliability
” Team work
No.6 – Job Title: Driver
Project Name: Support to the Education Sector in Sierra Leone
Contract Duration: The contract shall last for duration of one year and is renewable subject to satisfactory performance.
Reporting – The Driver will report directly to the Imprest Administrator.
Tasks and Responsibilities
Under the guidance of the Imprest Administrator, the Driver shall have the following duties and responsibilities:
¢ Responsible for driving and maintaining the project vehicle in good condition
¢ Must be comfortable as a proactive member of the team, seek to identify and communicate potential problems and propose solutions to the management as far as motor vehicle and other assets are concerned
¢ Plays an important role in representation of the Programme to external persons inside and outside Freetown and to any visitors (i.e. tidiness and neatness of the vehicle)
¢ Drive the Programme vehicles in order to transport staff and goods for project purposes in a responsible manner according to Sierra Leone traffic laws
¢ Maintain the vehicle assigned to him in good condition. This includes cleaning the vehicle (every two days) and keeping it ready for travel at all times servicing, licensing registration, insurance, fuel and engine oil, water, tyre checked etc.
¢ Informing Office Assistant immediately in case of mechanical problems and advices on action to be taken
¢ Supervises closely and assist any repair, maintenance or services done to the vehicle. in external garages
¢ Report any incident/problem to the Imprest Administrator within 12 hours
¢ Complete the logbook before and after every journey (km, input of fuel, service, and signature) and filling in monthly vehicle cards. Ensure that fuel consumption is normal.
¢ Assist in any other duties assigned by the Imprest Administrator
Additional Responsibilities
Perform any additional tasks as requested by the Programme Driver
Experience & Education
” Minimum 5 years professional experience in a similar position
” Work experience in an international organization
” Applicant must possess a Diploma or certificate or basic education in auto mechanic or equivalent related to the program’s goals and objectives
” Good command of spoken and written English
No.7 – Job Title: Cleaner/Messenger
Project Name: Support to the Education Sector in Sierra Leone
Contract Duration: The contract shall last for duration of one year and is renewable subject to satisfactory performance.
Job Summary – Perform work related errands as requested such as ensuring office environment is clean and tidy at all times.
Reporting – The Cleaner/Messenger will report directly to the Imprest Administrator. He/she will participate in the programme-wide development planning in coordination with the Imprest Accounting Officer and other department staff.
Job description
” To ensure that the PMU office environment is clean and tidy at all times
” Dispatch of mails
” To sweep all the office of the PMU
” To dust all office furniture
” to start the office stand-by generator whenever there is a power outage
” To check and ensure the standby generator has adequate fuel
” Ensure the generator has adequate oil at all times
Additional Responsibilities
Perform any additional tasks as requested by the Imprest Accounting Officer
Experience and Education
- Applicant must have completed BECE
- Good command of spoken and written English
- Minimum 2-3 years professional experience in a similar position
CONTACT: INTERESTED APPLICANTS SHOULD SEND THEIR APPLICATIONS (CV AND COVER LETTER) TO:
The Permanent Secretary
Ministry of Education, Science & Technology
New England Ville
FREETOWN
CLOSURE: NOT LATER THAN FRIDAY MAY 11, 2018 – 4:45PM